Forms
- Membership Order Form (Rev 07/12/10)
- MDP, Membership Data Profile Form (Rev 07/10/10)
- Membership Data Entry Spread Sheet (Rev 06.17/10)
- On-line Invitation Kits - NEW, 12/29/09**
- Supply Order Form (Rev 07/12/10)
- Annual Report Form (Rev 07/23/10)
- Financial Statement (Rev 07/12/10)
- Induction Ritual
- New Faculty Adviser Contact Form (Rev 07/12/10)
- Checklist & Procedure
- Chapter Bylaws, 9/11/09
- Chapter Officer "Thank You" - Sample Letter
- Sample Student Invitation Letter
- President's Invitation Letter
- Program Cover PDF
- Tapping Ceremony
- Letterhead Stationery Template
- Benefits Flyer
- 501(c)(3) Tax Letter
All orders or Central Office communications - If we do not respond within two business days, please resend your order with RE-TRANSMIT added to the subject line.
If for chargeable items, the notification of shipping will contain the invoice as an attachment with. Payment is due within 30 days.
Membership Order Form (Word Document)
This is the required form for ordering DMD membership certificates for the $50 lifetime membership fee. (Gold key and other materials are included with each Membership Kit.) It must be authorized by a Faculty Adviser although it may be submitted by a chapter officer or department secretary IF with a 'cc' to the Faculty Adviser of record.
The membership order must be accompanied by the Membership Data Entry Spreadsheet below.
At the same time as regular memberships are ordered, you may include honorary memberships, 2nd recognition or duplicate certificates, honor cords, stoles.& medallions.
Membership Data Profile Form, MDP (PDF Format)
This form is to be included with the invitation to the students and used to gather information for membership and determine how they wish their name to be printed on their certificate. It also informs the inductee about the BusinessWeek subscription and collects optional demographic data and a key privacy identifier.
This signed form should be retained by the chapter as part of its permanent file of source membership records and for BusinessWeek circulation verification. Evidence of membership payment should be retained for one year in the event of a circulation audit.
An order consists of a two-attachment email to Central Office which includes the Membership Order Form and the Membership Data Entry Spreadsheet [below]. Expect a reply within two business days. If a reply is not received, re-send the email with RETRANSMIT on the subject line.
To send the Link to your students, copy & paste this URL:
www.deltamudelta.org/pdfs/MDP_2010-11.pdf
Please stress that a Permanent email address is important to stay in touch beyond graduation.
Membership Data Entry Spread Sheet (Excel Spread Sheet)
This is the electronic gathering of the MDP forms to assist the Chapter to accumulate information that to accompany the Membership Order Form as part of the order. By having the membership information accompany the order, we can insure the integrity of our Central Office membership data base and process all data in standardized format. This data is used to print the certificates, order the Bloomber BusinessWeek subscription, create the online inCircle record and reside in the master data base for the Society. There is an Instructions tab within the spread sheet to explain each field.
Chapter Supply Order Form (Word Document)
This is the form for ordering chapter-support supplies from Central Office. The form includes the items that are supplied free of charge (like Membership Invitation Kits or each of the separate items within the kit) and items that can be purchased to enhance an induction ceremony.
See the "Shop DMD" link to the eStore for pictures of all available merchandise.
Annual Report Form, 2009-2010 (Word Documents) Prior Year, 2008-2009. . Next Year, 2010-2011
The Chapter's Annual Report to the Governing Chapter is due into the Central Office by September 30th of each year. Timely submission is important to protect the credit and Good Standing of a chapter as well as to report to IRS. Early filing (July 15th) is one qualification for Star Chapter.
Financial Statement, 2009-2010 (Word Documents) Prior Year, 2008-2009. . Next Year, 2010-2011
This is the DMD Income and Expenses Report that is due in the Central Office by September 30th of each year. Timely submission is important to protect the credit and Good Standing of a chapter and its 501(c)(3) exemption. Early filing (July 15th) is one qualification for Star Chapter
Induction Ritual (PDF Format)
This document details the form and substance for a standard induction ceremony for new Chapter members. The Chapter Guide presents a great deal of additional detail to the annual ceremony. A few copies can be ordered at the same time as memberships.
New Faculty Adviser Contact Form (Word Document)
Complete this form and send to Central Office to introduce yourself. Besides adding you to our contact list for all chapter operations, we'll record your shipping address and send you a Welcome Kit with some DMD gifts.
Checklist and Procedures
Helpful suggestions for what to do and how to do it! Most useful to the new or returning Faculty Adviser.
Chapter Bylaws (Word Document)
The standard template for chapter bylaws.
Changes, modifications and fill-ins should be signed by the Faculty Adviser and Chapter Secretary. Then fax/email a copy to Central Office for acceptance on behalf of the Board of Directors where it will be kept on file permanently. If a chapter misplaces its copy of chapter bylaws, request a copy from Central Office. New or revised chapter's versions must now be dated on/after September 1, 2009.
Chapter Officer "Thank You" - Sample Letter (Word Document)
Sample letter of thanks to a chapter officer for service rendered. This use of the Society President's signature is authorized. Customize the letter to suit. Ideally, printed onto the Word template of stationery if actual letterhead is not available.
Sample Invitation Letter (Word Document)
Sample letter of invitation from the chapter to the eligible students. Since induction ceremonies, activities procedures and dues vary widely from chapter to chapter, this letter should be customized for actual practices on your campus.
President's Invitation Letter (PDF)
Sample letter available for order from Central Office. Only used by a fraction of the chapters since most prefer to write their own.
Program Cover (PDF)
We would prefer to ship you this form, which is free on the Membership Order Form, whenever you order memberships. However, sometimes we all get caught in a time crunch, so this print file is provided here. Our recommendation is to use your copy of Acrobat to center this graphic file on 24-pound paper for a color printer.
Tapping Ceremony (PDF)
Some chapters have an annual tapping ceremony as part of their official invitation to membership. A sample ceremony is shown here.
Letterhead (Word Doc)
DMD Letterhead, in the form of a Word document template, can be a useful item for electronic communications - as email attachments or as a fax form. Be sure to do a File,sAveas to a .DOT file. Personalize it with your chapter, school and individual identity.
Benefits Flyer (PDF)
Beginning 03/01/2007, this flyer has been added to both the Invitation Kit and the Membership Kit. We encourage you to print your own and distribute them to eligible students even if you do not order Invitation Kits.
501(c)(3) Tax Letter (PDF)
This is the tax letter, issued by IRS in 1973, that controls the umbrella over all chapters. Because of our group exemption, individual chapters report to Central Office who files a 990-N for each chapter, unless the chapter income exceeds $25,000 - which will become $50,000 after 07/01/2010.
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